People Ops & Admin Assistant

 

About us:

Apollo Scooters is a North American manufacturer and distributor of electric scooters with a mission to improve lives through innovative transportation solutions. We do this by making getting places cheaper, more environmentally friendly, and enjoyable. We are a small, dynamic team with big ambitions that managed to become a market leader within just 12 months. We are absolutely obsessed with our products and customers and are only getting started. If you are looking for a company at the cutting-edge of innovation, an industry on the verge of a breakout, a work-hard/play-hard environment, and hands-on learning, you’ve found the right place!

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Who are we looking for:

As Apollo grows, so does our need for a strong People Ops team. We currently have an HR consultant supporting us with People Leadership and strategy, and she’s looking for a partner in crime to support with the administrative side of HR. With an established team, on-going recruitment and onboarding, and so much more, there will be many opportunities to take on different projects in addition to the day-to-day of helping run the HR show. If you enjoy having a variety of tasks on the go and working behind the scenes to keep things running smoothly, then you’ll fit right in. The ideal candidate is able to contribute 20-40 hours a week in the short term before transitioning into a full time role.

Curious about the core tasks? Here’s the gist...

• Running bi-weekly payroll
• Onboarding/offboarding employees to/from HRIS and benefits platforms
• Supporting with building job descriptions
• Creating reports based on people-related data in the business (surveys, employee satisfaction, feedback collection, HRIS data)
• Preparing employee contracts and other documents
• Supporting in conversations about salary increases and promotions
• Keeping CNESST records up to date and ensuring compliance with federal and provincial regulations
• Organizing social events in the office and virtually
• Providing recruitment support and organizing screening calls etc.
• Collaborating with the marketing team to build up employer branding
• Ordering office supplies & other ad hoc tasks as required

Job Requirements

• Experience in an administrative role
• Confident having screening calls with incoming candidates
• Strong organizational skills
• Effective and respectful communicator (verbal and by email)
• Comfortable working with confidential information and maintaining confidentiality
• Familiarity with HR processes, HRIS platforms and compliance requirements is a bonus
• Comfortable handling conflict and responding to employee concerns

The Perks:

Unlimited PTO

Work from Anywhere policy. We have a global team and want everyone (including our Montreal HQ team) to experience working abroad for up to 90 days per year

Personal electric scooter for the duration of summer

STM Metro Pass for the winter season

Dog-friendly office

Weekly lunches

Monthly team activities and events

Health & Dental Insurance

Apollo Scooters is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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