Administrative Assistant, Finance [Canada]

 

Req Id: 410578

At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content – we advance how Canadians connect with each other and the world.

If you’re ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on the Bell team.

The Finance Team manages the performance and risk profile of Bell, ensuring the needs of customers, investors and employees are balanced with long-term business success. We work closely with internal and external stakeholders to develop and execute plans that help the company achieve its strategic objectives and ensure financial sustainability.

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Summary

The Bell Canada Finance Consumer & Small Medium Business group is seeking a highly motivated Administrative Assistant to support the organization. This position is an opportunity to work in a dynamic and fast pace area of the business.

The Administrative Assistant will support multiple Directors (5-6) and will assume responsibility for the administrative aspects of the teams. This position will require a highly motivated individual who is a self-starter that can demonstrate leadership through creative ideas and solutions. The individual should be highly organized and be able to juggle multiple tasks with an ability to prioritize requests across the team supported.

Key Responsibilities

The successful candidate will be responsible for the following:

• 
  Supports Director calendars with a focus on priorities, time management, preferred scheduling while proactively identifying and resolving conflicts
• Set up of meetings and associated logistics; such as documents and reserving conference rooms etc.
• Maintains the Human Resources files for the department; processes HR transactions in the SAP HR system ensuring accuracy and meeting of deadlines
• Arranging and organizing travel, expense reports etc.
• Fulfil all administrative services and office management including contract signatures, mass email distribution, letter/mail processing, courier service, filing, archiving, printing, photocopying, ordering of office supplies and manage phone and workstation requirements
• Prepare presentations, documents and other reports as needed as well as coordinate reports required by the Directors
• Handle invoice payments and coding
• Manage special projects as required during the year

Critical Qualifications

• 
  Strong interpersonal skills with the ability to interact with clients of all levels in a confident, courteous and professional manner
• Initiative and ability to work with minimum supervision including any problems that may arise.
• Solid organizational skills and ability to handle multiple inquiries/requests based on their respective priorities
• Strong demonstrated PC skills (MS Office – Excel, Word, PowerPoint, Outlook)
• Ability to operate effectively under pressure and shift priorities to respond to changing circumstances
• Strong oral and written communication skills; ability to write various letters, memos etc. for internal and external clients of all levels, proofread and edit presentations and have the ability to clearly articulate and clarify requests.
• Ability to learn quickly
• Outstanding attendance record
• Confidentiality / Discreet
• Highly developed sense of professionalism and ethics

Preferred Qualifications

• 
  Post-secondary education in a related field
• Experience as an Administrative Assistant
• Knowledgeable in APSS, Ivalua and HR SAP System
• Knowledge of internal Bell processes and policies

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Adequate knowledge of French is required for positions in Quebec.

Additional Information:

Position Type: Management
Job Status: Regular - Full Time
Job Location: Canada : Ontario : Mississauga || Canada : Ontario : Toronto
Work Arrangement: Hybrid
Application Deadline: 06/30/2023

For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week. Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs.

Please apply directly online to be considered for this role. Applications through email will not be accepted.

At Bell, we don’t just accept difference - we celebrate it. We’re committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or recruitment@bell.ca to make arrangements. If you have questions regarding accessible employment at Bell please email our Diversity & Inclusion Team at inclusion@bell.ca.

Created: Canada, ON, Mississauga

Bell, one of Canada's Top 100 Employers.

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